Links are meant to be broken, at least if you move files or change file names of documents in SharePoint.
I had a customer that required links not to be broken when file name was changed or a document was moved. They also wanted to be able to create links to a specific version, current version and latest major version. The idea was by using the document context menu, users would have the option to create these URL’s.
I wrote a post about creating URL handler for document URLs, this time we will focus on how we can reuse that URL handler to create dynamic and static URLs to documents and document-versions directly from the GUI.
Microsoft has implemented a great way to reach documents by the document id, but it seems that they didn’t fully implement it’s potential into SharePoint. Therefor I would like to show you how we implemented a useful way to reach document versions by using the document id.
This implementation requires the document id feature in SharePoint 2010 enabled. It can be found under Site Collection Features.
Creating the context menu feature
Adding a new option to the context menu is quite easy, it’s all XML. Just add a new Module to your project, I called mine CustomContextMenuActions. Then, by editing the Elements.xml, add a new CustomAction like this. By using the query-string IsDlg=1 we tell SharePoint to remove stuff from the master-page that isn’t relevant to the dialog.
Description="Create a dynamic or static document url"
It would create an action like this.